Follow Up Email After Interview (5 Actionable Examples)

Published Categorized as Editorial
Follow up email after interview

Keeping a follow up email after interview is also one important preparatory measure to keep in mind when applying for a job.  After a long search for a job, you went for an interview and not just did well but nailed the whole thing. You were amazing during the interview, and you feel that the next thing to do is to wait for the employment letter/call. Not to bring your hopes down, most times it doesn’t just go that way.

Sometimes, weeks can pass without a response from a potential employer. This is when utilizing follow up email after an interview comes into play.

Sending a follow up email after interview is one soft skill that many employers expects their potential employee to have – Being grateful, and expressing your enthusiasm for the position you are applying for. It is a matter of good manners.

How to Write Follow up Email after interview

Follow up email after interview
Follow up email after interview

The first thing you should always do while writing your follow up email after interview is expressing gratitude, showing your enthusiasm for the job, and also interest for the company.

Below points will guide you on how to write a perfect interview follow up email.

1. Start by choosing the perfect subject line

This is one of the most important things you should always keep in mind while writing a follow up email after interview. The subject of an email determines if it is worth opening or not.

Employers, HR do receive lots of mails daily. They have lots of things to do, and respond to, and can only attend to issues/things with top priorities.

If you miss out on this, you might end up sending an email that will never be read. Or probably might take a lot of time before it will be read.

Below are few subject lines that are perfect for interview follow up email

  • Thank you for your time, [insert interviewer’s name]
  • Great speaking with you today!
  • Thank you for the opportunity
  • Follow up regarding [insert job title]

2. Thank them for their time

Start your interview follow up email expressing gratitude. You should thank them for their time, and giving you the opportunity for the interview. In as much as we are talking about professionalism here, good manners matters a lot. Saying thank you is also appreciated by employers, HR, or whoever is in charge of hiring employee in any company.

3. Emphasize your interest

Even though you would have said this during the interview, it is important you also remind whoever will be reading the email your interest. He or she should know why you are still interested in the position you are applying for, and also the company.

4. Bring up your experiences

In a much as you will want to make the interview follow up email short, try as much as you can to connect your experiences, and how it can also link to your interest and that of the company’s.

5. Keep it short

You wouldn’t want to bore the employer with lots of texts. You should be concise as much as you can, yet hitting your target with the main points.

6. End with a signature and/ contact information

You want your follow up email after interview to look professional. End it with your signature and also contact info.

Also Read: 11 Resume Summary Examples That work

Types of Interview Follow up Email

Basically, there are three types of follow up email after interview. This includes;

Thank you follow up email

Immediately after an interview, thank you follow up email is what you are to send.

It is needful of you to send a thank you as a follow up email after interview. This should be done the same day you had the interview, or the next day. But it should be sent with 24hours. This sets you aside as one of the candidates with good morale, and also increases your awareness.

This interview follow up email makes the interviewer to keep you in mind by boosting your awareness.

Example #1 Follow up email after interview

Subject line: Thank you for your time

Dear [Interviewer’s Name],

Thank you for taking the time to speak with me about the marketing coordinator role. It was great to meet with you and learn more about the position during the interview.

I’m very excited about the opportunity to join XYZ Company. I’m enthusiastic about the prospect of taking on some of the project management and bringing my experience in successfully coordinating cross-functional initiatives in the Company.

After our conversation, I am certain that my experiences and qualification will make me a perfect fit for this position. Please feel free to contact me if you want to ask anything.

Thanks again,

[Full Name]

[Phone number]

[Email address]

Example #2 Follow up email after interview

Subject line: Thank you for the position

Dear [Interviewer’s Name],

Thank you so much for taking the time to talk with me [today/yesterday]. I loved getting to hear about [interesting thing you learned from this person], and was especially impressed by [quality or trait of the company or team that made you even more eager to work there]. Our conversation reinforced my excitement to join [company] and help you all [achievement you would support in this role]. I look forward to hopefully working together in the future.

Thanks,

[Full Name]

[Phone number]

[Email address]

Check-in follow up email

Sending a thank you follow up email after interview can be a lot easier compare to check-in email. You might not have the confidence to send a check in follow email after interview having stayed days without getting a feedback from the employer.

Just like it is advised to send a thank you email not more than 24 hours after your interview, it is also advised you send your check in follow up email 5 days or a week after the interview, If you were given a specific date to be contacted but didn’t get any response it is expected you send your check in interview follow up email a day after the specified date.

Remember – it takes time before employers come up with their choices. So be careful not to be a pest by sending lots of follow up email. You might lose your chances in the process.

Example #3 Follow up email after interview

Subject line: Following up on an interview for [the name of the position]

Dear [Hiring Manager’s Name],

I thought I’d check in as, during our last conversation you made mention of the specified date that you will get back to me for [job title/position]

Please, let me know if you have an update and if there are any additional details I could provide you with to facilitate the hiring process.

Best,

[Full Name]

[Phone number]

[Email address]

Example #4 Follow up email after interview

Subject line: Following up on an interview for [the name of the position]

Dear [contact name],

I hope you’re doing well. I wanted to follow up about the [job title] role. I really enjoyed meeting you and the team last week, and I’m very interested in the opportunity. I’d love to know if there’s any further information I can provide during your hiring timeline.

Thank you,

[Full Name]

[Phone number]

[Email address]

Staying in touch follow up email

If after checking in on the employer but still didn’t get any reply. It is then obvious that you didn’t get the job. Even if you didn’t get the job, it is also useful having the employer and also the company in your network.

Rather than seeing your relationship with the employer as a failed job interview, treating them as a valuable new colleague and contact might also help you in a long run. You never can tell, you might be called up another time, or for a related offer.

Example #1 Follow up email after interview

Subject line: Staying in touch

Dear [Hiring Manager’s Name],

Hope you’re well. I’m reaching out to say thank you again for your time and consideration. I sincerely enjoyed my conversations with you. In particular, I found the information you shared about your career path during the interview inspirational.  I know you are very busy, but if you don’t I would love to have phone or coffee chat with you sometime in the next couple weeks.  

Thanks again,

[Full Name]

[Phone number]

[Email address]

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